New Year Graffiti (Non) Filofax set up

In good new year Philofaxy tradition I am going to show you the set up for one of the three filofaxes I will be rotating this year as my daily planner. This is the Cannot-Be-Traced Golunski brand planner. Found in TK Maxx. The others are a personal crimson Malden and a compact Regency and posts on those will follow. I hope that my quilting readers will not be put off coming here by the fact that there will be more filofax posts in 2013 ... There will be plenty of art as well to keep everyone happy. But I want the blog to reflect my whole life.

My setup up might be a bit bland and lacking in stickers and stuff, compared to many I have seen but I like it like that. Uncluttered filo means uncluttered brain in my life! The left side is my stationery store and I love that I can clip a good few pens to the first verticle pocket flap and not have them interfere with the functioning of the filo. Also here I have sticky notes, the circular stickers you will see later in use and some Cavellini Ephemera Stickers. Just sticking out from the back pocket you can see a hint of my wash tape wall.. Just strips stuck to a fly leaf so I always have some. In the past I have not decorated my filo at all but late last year I sourced some products that I thought were elegant and grown up and I like how they make the diary creative and personal but not cluttered. The front sheet is, well, plain! That was temporary but actually it provides a good foil to how busy the actual filofax design is so it may well stay. Already it has been a good place to put stickies with info which require immediate Red Flag attention as soon as I open up. Immediately behind it is a Brain Dump Page where I jot down thoughts as they fly into my head to be dealt with later. Some will relate to the filos I keep for special projects and will get transferred.

Then I have Filofax brand month in two pages tabbed as an overview. This is mostly for achieving balance between work travel and art. The green circle stickies indicate 'studio days' or days dedicated to art activities. I actually try to have studio time everyday but these show the days when I plan to dedicate a good stretch of hours to art.

Then week on a page with notes. Life is quiet this week! I use Sticky notes for tasks that need doing but not necessarily that week and which I know may well get carried over. When they become urgent they get written in properly and done. I use the notes page for travel bookings, weekly goals etc. As I say, an unusually quite week!

Next the new to me pages. For the last six months of 2013 I used self printed day on two pages from Philofaxy which Steve helped me to modify a bit. I hated them. Oh, the design was great but my ability to print them right and get them trimmed without bits sticking out was non existent. It annoyed the heck out of me. So I invested quite a bit of cash in these pages from Filofax France as they were the nearest to what I wanted. And interestingly the format has dictated some new functions which I find beneficial.

 

As you can see the appointments page is divided by a gap into two columns. I don't have that many appointments in my personal planner so I have been using the right column each night to do a resume of the day. This is great for spotting where time is wasted and recognising where nice but unplanned things happened. I tend to focus on what I did not get done rather than my achievements so this also encourages me to look at my day with more balance.

 

Having numbered to do boxes helps me not plan to do more than is reasonable. And I find that I now do as we do at work when a day is full of appointments, i.e drawing a line through the remainder of the space ( or adding a line of washi tape. No more tasks today!

 

The notes section I am using for my new Focus practice. I have written all about that here on my Plan • Create • Succeed blog so I will not repeat myself here save to say it is working wonderfully.

I then have a section labeled Life which has To do lists separated out by topic. If something is vital, is day senstive or just a chore it goes on the daily pages. Otherwise I choose what to do next from these options. I am deleberately viewing them as options not tasks to reduce pressure on me from feeling I MUST do all these things. They are options for how I get to spend my free time. Here is my New Year Set Up All My Filos list.

I use two magnetic bookmarks from City Organiser here. I bought them in a whim last week becuase I broke the London Skyline ruler that came with the Lineburst Filo and I missed that design from the Olympics. They work great to tab the list I am focusing on this week and move around easily.

The inal section is labelled Reminders and is bits of informational notes. nothing interesting for public consumption!

 

This Non-Filofax has pockets galore. For now I have used the backslots for my RAC breakdown card and European Health insurance card but also to write down on cards my overarching goals for the year any my focus words etc. Behind that is a tube map and behind that you can see the spine of a Moleskine Volante notebook I am using as a sketchbook. More on that in another post. There is a full width pocket behind the rings too which is empty at the moment. For a personal this is the best design for quanity and capacity of pockets. I love it but I am glad I have others I love that I can rotate with it because I dread it wearing out! i am sure I will add stuff as the year goes on.

Oh and finally the pen. The pen loop on this requires a very slim pen. I was recommended on Philofaxy to look at the Cross Centrury pens so I went to Rymans to see if they had one. They did and it was the same size as these white pens but far more expensive. These are I confess I little tacky with their swarovski crystal on the top but only a little, and the barrel is really nice. Besides, as they take Cross refils but the whole pen costs less than the cross refills I overcame my snobbery and bought several! No bleed though=happy writer!

Thanks for sticking with a long post. More filos to come another day....

 

 

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On being a notebook polygamist

I made a discovery at New Year. Did you know that there are whole blogs dedictated to Filofaxes? They are quite fascinating. Blinging your filofax, collecting filofaxes, comparing  filofaxes, considering which diary inserts to put in your filofax. All topics for blog fodder. And it is strangely addictive to read all the details about how people set up their filofaxes.   I sent Dennis a link to the woman who changed her diary about eighteen times in one year. Just to show him that, in comparison, I am normal, even if I am a notebook polygamist as you will see...So I am reciprocating with one filofax post of my own to contribute to the genre and to show how to meld a business tool with creative activity.

When I was at the Bar and travelling to speak at conferences I  used a filofax and it was stuffed with appointments, train bookings, flight times, hotel names, invoice details, all the stuff neccessary to keep a self-employed career alive. As I left the bar my filofax (personal sized)  was on its last legs and was graciously retired. But now I drive the same route every day and there is a whole department of people whose job is to keep my diary, print it out each day and give me the necessary files. I may be senior, but basically I do what I am told. So what need for a filofax?

Well, they are nice to touch and fun to write in and you can buy specialised stationery for it. So, when I returned from travelling I bought a new one and decided to go larger (a5)  and hotter pinker on the basis that this would now mainly contain details of my personal and creative life. Which was fine until I went to Apple and became married to the ipad. I spent less time with my frst love as I explored the ipad diary and productivity apps. The ipad is great, but I missed the actual writing with a pen. Although the business like nature of a filofax was not quite working for my creative brain.

So come new year it was time to try to come up with a System for information managmenet. Not just a diary because there are, ahem, one or two other affairs with pretty little notebooks going on as well. After much thought and blog reading I now have a System to justify endless buying of notebooks  and the use of pretty pens maximise informational control and making the filofax play nicely with the Ipad.

I intend to do some tasteful blinging of the filofax but so far the only step in the direction is to add in as my front cover this photo taken by Diane Perin Hock of two chairs which are waiting in California for us to return to them together one day. It reminds me of good times and gives me hope for the future. Then I have notepages so I can flip it open and jot notes quickly.

Next is a horizontal year planner. This is where the Ipad cannot match up for a colourful visual view of where I have made my main committments. This really helps to show when and why I cannot take on anything else. Red is for holidays or travel, green is for major art qulting committments like mini retreats or classes. Black is work travel and soon I will be adding in blue for the Olympics when I intend to join in the sporting actvity by sitting on my butt in front of the TV for a month.

The next tab is my diary. I would have liked a timed page but Filofax do not cater for people whose committments are 7 amd to 9 am and then 5pm to midnight so it is a plain week to two page setup with weekly goals in the top box. I track my studio time and art committments in green and add personal appointments and daily tasks in black. In between I keep some ongoing to do lists so I can see how I am doing with bigger projects I have broken down into steps. Finally at the begining of each month I have a coloured piece  of notepaper to contain monthly goals both personal and creative. Behind the diary I have tabs containing notes on my overall life plan, lists (shopping, books read etc), my personal financial accounts, a quiting tab with details of classes and shows and spare paper.

I tend to keep the filofax on my home desk most days but the ipad comes with me everywhere. So on the ipad I have major dates replicated in the diary but I also use the Daily Notes and To Do App. This app is linked to a diary and allows you to have different subject tabs for each day. so I have tabs that correspond to those in my filofax. If i am out and about I can jot a note in there and later I can clear those notes off either by actioning them or putting them in the appropriate place in the filofax. This is especially useful when I am web browsing and see a link I want to follow up later or if I am shopping and want to make an note of expenditure. The aim is to keep this app as empty as possible which is odd but it works for me!

I also use Nozbe to keep track of the different steps on my art projects. I could do this by paper list but I like the way it will give you one list of all the next steps you have to do and how you can change the due dates without scribbling anything out.  I use Evernote as a big collection of virtual notebooks. This is great for collating emails or clippings from the web on a given subject. So my Evernote notebooks include travel bookings, creativity articles,  and research on individual artists or topics of inspiration. So much easier to collate images and notes than trying to print them all off. Plus they are then available to me on any computer. If there are any images I think it would be fun to share I also stick on a Pinterest board.

But then of course there are the rest of the notebooks. I like to journal. The sitting down with a good pen and writing thoughts down kind of journalling. For years I have been using the same type of journals which come in two kinds of covers but in both you can replace the stock postcard supplied ( of which this owl is  one) and  I use blue fountain pen ink on the lined pages and tuck clippings, tickets etc for memories in the back cover secured by the intergal elastic band. Sadly these journals are becoming hard to find and I am currently trawling the web for lone copies. I may have to join a notebook dating site in due course to find a new version. (Moleskins are recommended but they are so drab!) At New Years I spent happy hours and hours scribbling in this journal. Dennis was somewhat bemused when I told him I was writing my plan for what to write in my other notebooks.

Then I keep a creativity journal. The nearest I get to a sketchbook. I doodle and stick things in and write down what I have done and what I plan to do.  It is a thought bucket and must be plain pages and written with a black pilot drawing pen.

I am happy to change the style of my creativity journal as long as they are smooth plain pages. This is the current one.

Then, one day I found these journals. They come in so many colours, Far more than I have here. I have dedicated these notebooks to my Art Learning Notes  where I pretend I am still in education and make notes from books or internet sites about material I need to know. So one is about crtiquing art, another about art history etc. One has some work in on the theme of African Ladies.

How, you might say, do I cart all these around? Well, they live in this special basket which I do move from room to room. In the morning I decide which items I might reasonably have time to use out of the house and put those in my work bag or handbag and in the evening they come back to sleep in this basket which also has some book on creativity in it. The exception is when I go for my Sunday morning ritual tea and reading session at Cedar Farm when I just take the whole basket.  I am assuming that is what my husband meant when he said I had become a notebook basket case.

So, that is my complex system and it is working for me. Except, best Quilting Buddy came last week and bought me a red Magma notebook and a little Orla Kierly notebook. So Now I need to review my system.....

What works for you? show me!